--- title: "Clocking in system for your staff: app, web, kiosk and WhatsApp" description: "Clocking in system for your staff: mobile app, web, kiosk and WhatsApp, with clock-ins, absences and overtime on one dashboard. From €3 per employee." url: https://www.tramitapp.com/clocking-in-system/ --- # Clocking in system for your staff: app, web, kiosk and WhatsApp TramitApp is a **clocking in system** that records your team's working hours from a phone, a browser or a kiosk, and brings together on a single dashboard **clock-ins, absences and overtime**. - See **who's in and who's out**, in real time - **Overtime and absences** in the same account as clocking in - **Automatic alerts** for anyone who hasn't clocked in [Book a demo](https://www.tramitapp.com/get-a-free-tramitapp-demo/) ![A workshop owner checks today's time and attendance on a tablet: who's in, clock-in compliance and overtime, plus the clock-ins arriving through each channel](https://www.tramitapp.com/img/control-horario-dueno-taller-tablet.webp?v=e1) **+3,000**companies **+150,000**users every day **99.99%**uptime ![Chanel logo](https://www.tramitapp.com/img/cliente-chanel-logo.webp)![L'Oréal logo](https://www.tramitapp.com/img/cliente-l-oreal-logo.webp)![Bankinter logo](https://www.tramitapp.com/img/cliente-bankinter-logo.webp)![Ibercaja logo](https://www.tramitapp.com/img/cliente-ibercaja-logo.webp)![Xiaomi logo](https://www.tramitapp.com/img/cliente-xiaomi-logo.webp)![Kyocera logo](https://www.tramitapp.com/img/cliente-kyocera-logo.webp)![T-Systems logo](https://www.tramitapp.com/img/cliente-t-systems-logo.webp)![Universal logo](https://www.tramitapp.com/img/cliente-universal-logo.webp)![Allen & Overy logo](https://www.tramitapp.com/img/cliente-allen-overy-logo.webp)![Hays logo](https://www.tramitapp.com/img/cliente-hays-logo.webp)![EVO Banco logo](https://www.tramitapp.com/img/cliente-evo-banco-logo.webp)![Clínica Baviera logo](https://www.tramitapp.com/img/cliente-clinica-baviera-logo.webp)![Cáritas logo](https://www.tramitapp.com/img/cliente-caritas-logo.webp)![Nautalia logo](https://www.tramitapp.com/img/cliente-nautalia-logo.webp)![Wamos Air logo](https://www.tramitapp.com/img/cliente-wamos-air-logo.webp)![Assista logo](https://www.tramitapp.com/img/cliente-assista-logo.webp) ## What our time and attendance software includes One system for your staff's time and attendance: clock in, keep track of working hours and have the records ready whenever the Spanish labour inspectorate asks for them. *The same employee clocks in on the web, the mobile app or a clocking-in machine* 1 On any device ### Any device - Turn on clocking in via the **web**, **mobile app** or physical clocking-in machines - Each company chooses its channels by **company, site or employee** - The same employee can clock in **on their phone one day and on the web the next** *The clock-in is recorded with the time and place, inside the permitted area* 2 With location ### GPS clocking in - Every clock-in records **the time and place** - Built for staff who are **on the move**, on site or on the road - You decide where people can clock in from GPS clocking in → *Play and Stop button to start and finish the working day, with the timer running* 3 No training ### An easy-to-use clocking in system - Press **Play** to start the day and **Stop** to finish it, no training needed - **Nothing to install** on workstations: it runs in the cloud - Clock-ins, absences and overtime on **a single screen** *Automatic alerts: an employee who hasn't clocked in and an open shift that closes itself* 4 Automatic alerts ### Proactive alerts - Automatically reminds anyone who **hasn't clocked in**, so no record slips through - Closes **automatically** any shifts left open the day before - Corrected clock-ins are flagged, with an **auditable reason** ## Staff clocking in system: mobile, web and kiosk **TramitApp's clocking-in channels**: each company switches on the ones it needs and combines them in the same time and attendance system. *Five ways to clock in —the mobile app, WhatsApp, the browser, the kiosk and the QR code— connected to the same company account: every clock-in arrives with its time and device, and together they form a single working time record* | Channel | Where the employee clocks in | Which teams it suits | | --- | --- | --- | | [Mobile](https://www.tramitapp.com/mobile-time-tracking/) | TramitApp app, with GPS | Mobile teams | | [Web](https://www.tramitapp.com/online-time-tracking/) | Browser, PC or Mac | Office and remote working | | [Kiosk](https://www.tramitapp.com/clocking-in-machines/) | Machine or tablet on site | Fixed workstations and access control | | [QR](https://www.tramitapp.com/qr-clock-in/) | Code at the workstation | Shifts, shop floor or building site | | [WhatsApp](https://www.tramitapp.com/whatsapp-clocking-in/) | Chat, no app | No company device | ![An employee clocks in on the mobile app: the clock-in is recorded with the site location and the shift in progress](https://www.tramitapp.com/img/app-movil-fichar-jornada-en-obra.webp?v=e1) 1 ### Clocking in from the mobile app - A clocking in app that's **simple and intuitive** - With **GPS location** for every clock-in - For teams who work away from the office [Clocking in from your phone →](https://www.tramitapp.com/mobile-time-tracking/) ![An employee clocks in from the browser: shift in progress with break and clock-out, and a check on the office's authorised network](https://www.tramitapp.com/img/fichaje-web-administrativa-nave-logistica.webp?v=e1) 2 ### Web clocking in - From **any browser**, in the office or at home - Restrict clocking in to an **authorised IP or network**, if you need to - Ideal for **office staff** [Web clocking in →](https://www.tramitapp.com/online-time-tracking/) ![A worker clocks in at the site kiosk with a card, PIN or facial recognition, and the clock-in is recorded](https://www.tramitapp.com/img/kiosko-fichaje-cambio-de-turno-fabrica.webp?v=e1) 3 ### Kiosk clocking in - Machines or tablets with **card, PIN or facial recognition** - **No installation** or complicated maintenance - Designed for clocking in at the workplace itself [Clocking-in machines →](https://www.tramitapp.com/clocking-in-machines/) ![An employee scans the kiosk's company QR code with her phone and the clock-in is recorded, with no biometric data](https://www.tramitapp.com/img/fichaje-por-qr-escanear-con-el-movil.webp?v=e1) 4 ### QR code clocking in - A single scan from the phone, **in seconds** - Dynamic QR code per employee or a **fixed company QR code** at the kiosk - **No biometric data** and every clock-in validated once [QR code clocking in →](https://www.tramitapp.com/qr-clock-in/) ![A housekeeper sends ‘Clock in’ on WhatsApp and gets confirmation of her clock-in, which reaches the HR dashboard](https://www.tramitapp.com/img/fichar-por-whatsapp-con-un-mensaje.webp?v=e1) 5 ### WhatsApp clocking in - A **message or a voice note**, nothing to install - **Server timestamp**, valid for the Spanish labour inspectorate - For staff with no **computer or company email** [Clocking in on WhatsApp →](https://www.tramitapp.com/whatsapp-clocking-in/) Staff can also clock in on WhatsApp or with a QR code. If your SME has no HR department, take a look at TramitApp Nano too. ## Real-time attendance tracking for your whole team TramitApp also works as attendance management software: you see who has clocked in, who is absent and what's happening at each site, without asking anyone. 1 ### Each employee's status at any moment - See who has clocked in, who is **absent** and who hasn't clocked in yet - Bring time management together in **a single rota** 2 ### Working time records under control - Organise the information by **team, project or department** - Every edited clock-in is flagged as **modified** 3 ### Multi-company clocking in - See each site in **separate rotas** or combined 4 ### Delegate time management - Share the management among **team managers** - Share the holiday planner with the team **in real time** *Today's attendance dashboard in TramitApp: how many are working and how many are absent, who hasn't clocked in yet and which clock-in has been modified, with the view by site* TramitApp shows a **single rota** of who is working from home, off sick or on leave, visible to managers and team leaders. - **Segmented** by site, team or project - Updated **in real time** with every clock-in Does your team clock in at the office, on site or remotely? Book a demo and we'll show you the rota with your own case [Book a demo](https://www.tramitapp.com/get-a-free-tramitapp-demo/) WhatsApp ## Clock in by WhatsApp, with a single message Your team sends ‘Clock in’ —or says it in a voice note— to TramitApp's number and the clock-in is recorded with the exact time. Built for people who move from site to site, are on the road or go from one home visit to the next, and for anyone without a computer or company email. - **No apps, no training.** If they can send a message or a voice note, they can clock in. Nothing to install and no accounts to create. - **Legally valid in Spain.** Server timestamp, not the employee's phone, and working hours kept for 4 years, as Spanish law requires, ready to export for the Spanish labour inspectorate. - **On the same dashboard.** WhatsApp clock-ins arrive alongside those from the app, the web and the QR code, with the location if the company switches it on. Also available on Telegram. [I want to clock in on WhatsApp](https://www.tramitapp.com/get-a-free-tramitapp-demo/)[How clocking in on WhatsApp works](https://www.tramitapp.com/whatsapp-clocking-in/) *An employee types ‘Clock in’ on WhatsApp, shares their location and the clock-in is recorded; in the afternoon they clock out with a voice note. The clock-in appears instantly on the HR dashboard* *Working time record report in PDF, with the clock-in history, an edit flagged as modified and the legal validity seal, also exportable to Excel* ## Working time records ### Working time reports for the Spanish labour inspectorate TramitApp produces the **working time record report** for workers' legal representatives and for the Spanish labour inspectorate, as required by Spanish Royal Decree-Law 8/2019, with the clock-in history ready to export. - Export to **PDF or Excel** of the full history - PDF certificate of **legal validity** for the clocking in system - Edits flagged as **modified**, with an auditable reason ## Holiday and absence management built into clocking in Holidays and absences adjust automatically to each employee's working time record. *Holiday request moving from pending to approved* 1 ### Approve or reject requests - Holiday and absence requests that **you approve** or someone you choose - Employees request from their app and see the status in real time [Holiday and absence management →](https://www.tramitapp.com/time-off-management-software/) *Hours balance calculated by week, month and year* 2 ### Hours worked and balances under control - The hours balance is calculated **automatically** by week, month and year - Adapts to **each collective agreement** *Holidays, absences and clock-ins on the same row of the rota* 3 ### All your time management in one place - Holidays, absences and clock-ins **stay in sync** automatically - One single source of data for HR and for the employee ## Custom time and attendance reports in seconds Generate reports on **absences, clock-ins and overtime** with filters by team, site or project. - Download in **Excel or CSV**, always to hand - Complete, accurate information on **every type of hours worked**, including overtime *TramitApp report builder: report type, filters by team, site or project, and download to Excel or CSV* *An employee's overtime bank split between time off and pay, with the request approved by their manager* ## Manage overtime and excess hours with ease Overtime is handled like any other request, with approval and no manual reconciling. - Hours balance **convertible into time off or pay**, whichever you choose - Overtime banks **split by type** - Approved overtime is ready for payroll **automatically**, with no manual work - Employees request their overtime and their manager **approves or rejects it** *An employee's clock-ins for one week, at the office and at home, with the time and place of each, the places she is allowed to clock in from, remote working hours filtered by project and a remote working day approved by her manager* ## Clocking in for remote and hybrid working ### How does TramitApp handle remote working? Your team requests remote working days with their manager's approval and clocks in from the mobile app or the web, both at the office and at home. Every clock-in records the time and place, and you can limit where people clock in from. - Clock-in reports let you **filter by project** the time spent working remotely - Managers can **approve clock-ins with issues** ## Clocking in system FAQs ### What are the benefits of a time and attendance system for managing staff? You see in real time who's in and who's out, with the time and location of their last clock-in. Any edited clock-in is flagged as modified, with an **auditable reason**. You can download the full rota, the report for workers' legal representatives and the PDF certificate for the clocking in system. The analytics dashboard brings together indicators and rankings for compliance, issues and overtime. If you run a small business, take a look at [TramitApp Nano's clocking in app for small businesses](https://www.tramitapp.com/small-business-clocking-in-app/). ### How do staff clock in and clock out with TramitApp? Each employee clocks in through the channel that suits them best: [mobile app](https://www.tramitapp.com/mobile-time-tracking/), [web](https://www.tramitapp.com/online-time-tracking/) or [kiosk](https://www.tramitapp.com/clocking-in-machines/) with a QR code or facial recognition. HR sees it in real time on a single dashboard, with the day's hours, accumulated overtime and issues waiting for approval. Nothing to install on workstations. ### Where can employees clock in from? From the mobile app with GPS and location, from the web with an optional IP check, or from a kiosk or tablet, also with [QR code clocking in](https://www.tramitapp.com/qr-clock-in/). If you need to control the exact location, see [GPS clocking in](https://www.tramitapp.com/time-attendance-geolocation/). You can also [clock in on WhatsApp](https://www.tramitapp.com/whatsapp-clocking-in/), or use Telegram. Each company switches channels on or off by company, site or employee. ### What happens with forgotten or incorrect clock-ins? Clock-ins already recorded can be corrected or cancelled and are flagged as modified, with an **auditable reason**. If a clock-in is missing, a manager can add it afterwards. The system sends reminders to anyone who hasn't clocked in and has an **automatic close** for shifts left open from the day before. ### How are overtime and lateness tracked with TramitApp? Overtime is handled through a request started by the employee or the manager, with escalating approval. It can be paid or taken as time off through an hours bank. The alerts dashboard has its own overtime category, and the analytics show rankings of employees with the most overtime and the most late arrivals. ### Does TramitApp's clocking in system integrate with payroll and other business software? Yes. Hours worked, overtime and absences are ready to export to Excel or CSV for your **payroll** provider, with no re-keying. To connect with other systems, there's a **REST API** and import via SFTP. If you also manage absences, the [holiday and absence management](https://www.tramitapp.com/time-off-management-software/) module uses the same working time records. ### Does TramitApp comply with Spain's working time recording law? Yes. TramitApp keeps the daily record of working time required by Spanish Royal Decree-Law 8/2019 and lets you export the full rota, the report for workers' legal representatives and the PDF certificate of legal validity for the clocking in system, to hand to workers' representatives or to the Spanish labour inspectorate. Data is managed under ISO 27001 certification. If you have questions about your specific obligations, check with your employment adviser. ### How much does TramitApp's clocking in system cost? TramitApp costs **from €3 per employee per month**, only for the modules you use and with **no lock-in**. Time and attendance is part of Time management, and you can add other modules if you need them. See our [pricing](https://www.tramitapp.com/pricing-for-our-hr-software/) or, if you run a small business, [TramitApp Nano](https://www.tramitapp.com/small-business-clocking-in-app/), also from €3 per employee per month with annual billing. [Book a demo](https://www.tramitapp.com/get-a-free-tramitapp-demo/) and we'll prepare a quote for your case. ### Can I try TramitApp's clocking in system before signing up? Yes. [Book a personalised demo](https://www.tramitapp.com/get-a-free-tramitapp-demo/) and a specialist will show you the dashboard with your own case: office, building site, on the road or shifts. You only sign up once you're sure it's right for your company. [Book your demo here](https://www.tramitapp.com/get-a-free-tramitapp-demo/). ## What our customers say ![Bankinter logo](https://www.tramitapp.com/img/testimonio-bankinter-logo.webp) TramitApp supported us every step of the way: they helped us adapt the working time recording tool to our needs and answered our day-to-day questions. **Pilar Caramés**Head of Administration, People Management Area, Bankinter ![Forestalia logo](https://www.tramitapp.com/img/testimonio-forestalia-logo.webp) An excellent platform, both for employees and for organising the workforce from HR. Simple, ergonomic and effective: a definitive solution for time and attendance and absence management. **José Suárez Navarro**Labour Relations Consultant, Forestalia Renovables ![Nautalia Viajes logo](https://www.tramitapp.com/img/testimonio-nautalia-viajes-logo.webp) Recording working hours has been a revolution for the company. A time-consuming process has become quick and easy, for both workers and HR. **Mar De La Fuente Gutierrez**HR Director, Nautalia Viajes Book a demo and get a complete view of your employees' working hours [Book a demo](https://www.tramitapp.com/get-a-free-tramitapp-demo/)